CARES Act Grants to Sweet Briar College

Department of Education Award for Emergency Financial Aid Grants to Students from the Higher Education Emergency Relief Fund of the CARES Act—Q & As/Final Report

Sweet Briar College has received an award of $136,245 from the Department of Education through the Higher Education Emergency Relief Fund (HEERF) of the CARES Act.  The funds were to be used to provide Emergency Financial Aid Grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).  

As required by the Department of Education, Sweet Briar College is providing information on its website to its community and the public about the use of these funds. The College answered the following seven questions within 30 days of receiving its funding allocation and continued to update this information through July 19, 2020, when all funds were distributed to eligible students. 

As all grant funds have been expended, the Questions & Answers below also serve as the Final Report on this award, covering all HEERF Fund expenditures for Section 18004(1)(a) Student Portion funds.

Questions about the Emergency Financial Aid Grants can be directed to Sweet Briar’s Office of Financial Aid by calling 1-800-381-6156 or by emailing financialaid@sbc.edu.

Questions & Answers/Final Report

  1. Has the institution acknowledged that it signed and returned to the Department the Certification and Agreement and has the institution made assurances that it has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students?
    Yes. On behalf of Sweet Briar College, Vice President for Finance, Operations & Auxiliary Enterprises Luther T. Griffith signed and returned the institution’s Certification and Agreement on April 22, 2020, as part of the College’s application for funding, submitted on that date through grants.gov. By signing and submitting the document, Sweet Briar College assures the Department of Education that it intends to use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  2. What is the total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students?
    Sweet Briar College received $136,245 on May 5, 2020 for its HEERF Emergency Financial Aid Grant to Students (PR/Award Number P425E200239-20B).
  3. What is the total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter)?
    As of July 19, 2020 (75 days after the College received the funds), the total amount of Emergency Financial Aid Grants distributed to students is $139,750.
  4. What is the estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act?
    215 students.
  5. What is the total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act?
    As of July 19, 2020 (75 days after the College received the funds), the total number of students who have received an Emergency Financial Aid Grant is 215.
  6. What is the method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act?
    The method used by Sweet Briar College to determine which students received aid and how much they would receive was to evenly divide the aid grants among all active students as of July 14 who were confirmed to be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965.
    This method resulted in an individual grant amount per student of $633.70. Sweet Briar has increased the amount of each grant to $650.00, by augmenting its $136,245 HEERF Emergency Financial Aid Grant for Students (PR/Award Number P425E200239-20B) with $3,505 from its $136,244 HEERF Emergency Financial Aid Grant for the Institution (PR/Award Number P425F200918).
  7. Have any instructions, directions, or guidance been provided by the institution to students concerning the Emergency Financial Aid Grants?
    Yes. Sweet Briar College included a letter of guidance concerning the Emergency Financial Aid Grants when it distributed the aid checks to the student recipients by mail.

Department of Education Awards for Emergency Financial Aid to the Institution from the Higher Education Emergency Financial Aid Emergency Relief Fund (HEERF) of the CARES Act Sections 18004(a)(1) Institutional Portion and 18004(a)(3)

Sweet Briar College received an award of $136,244 under the CARES Act Section 18004(a)(1) Institutional Portion and an award of $227,511 under CARES Act Section 18004(a)(3). Both awards were for institutional aid and were fully expended by September 30, 2020. 

As required by the Department of Education, Sweet Briar College is providing information on its website to its community and the public about the use of these funds. The combined Final Report for both institutional aid awards lists all expenditures through September 30, 2020.

A pdf copy of the Final Report can be downloaded here. You can view the report as a web page here