CARES Act Grants to Sweet Briar College

Department of Education Award for Emergency Financial Aid Grants to Students from the Higher Education Emergency Relief Fund of the CARES Act—Q & As/Final Report

Sweet Briar College has received an award of $136,245 from the Department of Education through the Higher Education Emergency Relief Fund (HEERF) of the CARES Act.  The funds were to be used to provide Emergency Financial Aid Grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).  

As required by the Department of Education, Sweet Briar College is providing information on its website to its community and the public about the use of these funds. The College answered the following seven questions within 30 days of receiving its funding allocation and continued to update this information through July 19, 2020, when all funds were distributed to eligible students. 

As all grant funds have been expended, the Questions & Answers below also serve as the Final Report on this award, covering all HEERF Fund expenditures for Section 18004(1)(a) Student Portion funds.

Questions about the Emergency Financial Aid Grants can be directed to Sweet Briar’s Office of Financial Aid by calling 1-800-381-6156 or by emailing financialaid@sbc.edu.

Questions & Answers/Final Report

  1. Has the institution acknowledged that it signed and returned to the Department the Certification and Agreement and has the institution made assurances that it has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students?
    Yes. On behalf of Sweet Briar College, Vice President for Finance, Operations & Auxiliary Enterprises Luther T. Griffith signed and returned the institution’s Certification and Agreement on April 22, 2020, as part of the College’s application for funding, submitted on that date through grants.gov. By signing and submitting the document, Sweet Briar College assures the Department of Education that it intends to use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  2. What is the total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students?
    Sweet Briar College received $136,245 on May 5, 2020 for its HEERF Emergency Financial Aid Grant to Students (PR/Award Number P425E200239-20B).
  3. What is the total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter)?
    As of July 19, 2020 (75 days after the College received the funds), the total amount of Emergency Financial Aid Grants distributed to students is $139,750.
  4. What is the estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act?
    215 students.
  5. What is the total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act?
    As of July 19, 2020 (75 days after the College received the funds), the total number of students who have received an Emergency Financial Aid Grant is 215.
  6. What is the method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act?
    The method used by Sweet Briar College to determine which students received aid and how much they would receive was to evenly divide the aid grants among all active students as of July 14 who were confirmed to be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965.
    This method resulted in an individual grant amount per student of $633.70. Sweet Briar has increased the amount of each grant to $650.00, by augmenting its $136,245 HEERF Emergency Financial Aid Grant for Students (PR/Award Number P425E200239-20B) with $3,505 from its $136,244 HEERF Emergency Financial Aid Grant for the Institution (PR/Award Number P425F200918).
  7. Have any instructions, directions, or guidance been provided by the institution to students concerning the Emergency Financial Aid Grants?
    Yes. Sweet Briar College included a letter of guidance concerning the Emergency Financial Aid Grants when it distributed the aid checks to the student recipients by mail.

Department of Education Awards for Emergency Financial Aid to the Institution from the Higher Education Emergency Financial Aid Emergency Relief Fund (HEERF) of the CARES Act Sections 18004(a)(1) Institutional Portion and 18004(a)(3)

Sweet Briar College received an award of $136,244 under the CARES Act Section 18004(a)(1) Institutional Portion and an award of $227,511 under CARES Act Section 18004(a)(3). Both awards were for institutional aid and were fully expended by September 30, 2020. 

As required by the Department of Education, Sweet Briar College is providing information on its website to its community and the public about the use of these funds. The combined Final Report for both institutional aid awards lists all expenditures through September 30, 2020.

A pdf copy of the Final Report can be downloaded here. You can view the report as a web page here


HEERF II Emergency Financial Aid Grant to Students FAQs

    1. What is HEERF II Emergency Financial Aid Grant (“Grant”) to Students?
      The HEERF II Act (“Act”) signed into law in December 2020 provided Sweet Briar College $136,245 to be distributed to students as emergency financial aid grants to offset the impact of COVID-19.
    2. Who is eligible at Sweet Briar College to be awarded a Grant?
      All currently enrolled degree seeking undergraduate and graduate students who are U.S. citizens, U.S. Permanent Residents or eligible Non-Citizens. The Act does not permit Grants to international and DACA students.
    3. How much is the Grant?
      $500 for Pell students and $400 for all other students following the prioritization by the Act.
    4. What do I have to do to accept the Grant?
      1) Complete the form emailed to you by selecting the distribution option, signing and dating the form, and
      2) Email the completed form to studentaccounts@sbc.edu or deliver it to the Business Office on the 3rd floor of Prothro by 5 p.m. on April 23, 2021.
    5. What are my options on how to receive the Grant?
      Option 1 – Apply this award toward my current student account obligation. Any credit will be applied to my future charges or, if no future charges, refunded to me.Option 2 – Apply this award to my future charges or, if no future charges, refunded to me.Option 3 – Disburse this award in the form of a check made payable to me and mail to my billing address on file at Sweet Briar College.
    6. When will the option I select for the Grant be processed?
      Shortly after we receive all the paperwork, the Business office will process all the Grants.

Questions: Email studentaccounts@sbc.edu or call 434-381-6208.

FINAL REPORT ON THE DISTRIBUTION OF THE HEERF II Emergency Financial Aid Grant to Students

As of April 26, 2021 (the quarter ending 6/20/2021), Sweet Briar College distributed its entire $136,245 HEERF II student aid award, supplemented by $155 from its HEERF II institutional aid award, for a total amount awarded of $136,400. 

The $136,400 was distributed to 315 currently enrolled students who were Title IV eligible: 104 Pell-eligible students received $500 awards ($52,000); 211 non-Pell eligible students received $400 awards ($84,400). Of the 315 students receiving awards, 213 decided to have their award dispersed to them as a check; 102 decided to apply their award to their student account.

HEERF II Institutional Aid Grant

Under the HEERF II Act (“Act”) signed into law in December 2020, Sweet Briar College was awarded $312,191 for institutional aid. This award was fully expended by June 20, 2021.  

As required by the Department of Education, Sweet Briar College is providing information on its website to its community and the public about the use of these funds. As shown in the first quarterly report (January 1, 2021 – March 31, 2021), the College had not yet expended any of these funds. As shown in the second quarterly report (April 1, 2021 – June 30, 2021), the College fully expended these funds; it is also therefore the final report on this award.

First Quarterly Report:

Second Quarterly Report: