Guidelines on Acceptable Documentation

Sweet Briar College is committed to providing equality of opportunity and meaningful access for qualified students with disabilities in compliance with Title III of the Americans with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act of 1973.

Accommodations are determined on a case-by-case basis. There are no accommodations that are automatically appropriate for certain disabilities or diagnoses; Accessibility Services will help determine appropriate accommodations based on meeting with the student and any supporting documentation.

Students meet one-on-one with the accessibility services office, who will compile information about their disability and, when appropriate, work with them to develop a plan for accommodations. Students must be “otherwise qualified” to attend Sweet Briar College. There are not separate admissions procedures for students with disabilities. Third-party documentation is generally requested regarding the disability or diagnosis. This documentation should be current and relevant.

Documentation of a Disability at Sweet Briar College

Generally, students seeking disability support services must provide adequate documentation of their disability to accessibility services. More information about how and when to submit documentation to accessibility services can be found on our Accommodations Process page.

Students who do not yet have documentation of a disability are welcome to meet with accessibility services to learn about the accommodations process, the resources we offer, and other campus resources that may be available with or without the use of accommodations.

Recency and Scope of Documentation

Documentation should be current and relevant. The provision of all reasonable accommodations and services is based upon a case-by-case assessment of the impact of the student’s disabilities on their academic performance and/or participation in College programs at a given time in the student’s life. Therefore, documentation of the disability should reflect the student’s current condition and related impact(s). Although documentation can be from a variety of sources, it must be prepared by a professional who has the appropriate credentials and qualifications to address the functional limitations related to the disability in the relevant setting (i.e., academic, residential living, etc.) and is not related to the student.

Costs and Resources for Assessment/Diagnosis

Costs associated with diagnosis, evaluation and testing or re-testing generally are the responsibility of the student. For students currently enrolled at Sweet Briar College, referral to Blue Ridge Medical, Horizon Behavioral Health and/or other professionals in the community may be appropriate. If the cost of a psychoeducational or neuropsychological assessment would pose an undue financial hardship for you or your family, contact accessibility services to discuss alternative documentation standards and possible financial assistance options.