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Pandemic/Disease Outbreak

Introduction
Situations involving a pandemic or other community health concern often occur without warning and evolve quickly.  This document provides an outline for various levels of action and response. 

Typical Informant  

  • Student, Health Center Staff, Public Health Department
  • Principal Point Person:
  • Director of Health Services and Nurse Practitioner

Lead Personnel

  • Director of Campus Safety
  • Vice President for Student Affairs/Dean of Co-Curricular Life
  • Vice President for Academic Affairs/Dean of the College
  • Vice President for Finance and Administration
  • Vice President and Chief of Staff 
  • Director of Media, Marketing and Communications
  • Director or Representative of the Local Health Department
  • President of the College

Action Plan

1. Planning, Communication and Surveillance

  • Communicate planning and general public health information to the College community
  • See also College Communication Process below.
  • Maintain a reasonable amount of medical and other supplies on campus; this and other internal procedures in the Health Center will be implemented
  • Monitor World Health Organization WHO, CDC (Centers for Disease Control) and state health agencies for information regarding influenza and/or other activity
  • The Lead Personnel will coordinate the tasks outlined below

2. Pandemic Flu or Other Outbreak Identified:

  • Monitor WHO, CDC and local health agencies for information
  • Internal procedures in the Health Center will be implemented
  • Implement travel restrictions recommended by CDC and US Department of State
  • Communicate specific College and public health information to the College community
  • Increase stock of supplies needed to provide care in the event of a local outbreak

3. Pandemic Flu or Other Outbreak Present in Virginia

  • Monitor WHO, CDC, state and local health agencies for information regarding influenza and/or other activity
  • Increase stocks of supplies needed to provide care in the event of a local outbreak; this and other internal procedures in the Health Center will be implemented
  • Monitor for flu activity and severity in the College community
  • Participate in state and local agency efforts to distribute national supply of vaccine, antiviral medication for prophylaxis and treatment
  • Consider limitation and/or suspension of College operations
  • Communicate disease recognition and management, personal protection, social distancing, quarantine and isolation information to the College community

4. Pandemic Flu or Other Outbreak Present at Sweet Briar or in the local community: 

  • Monitor WHO, CDC, state and local health agencies for information regarding influenza and/or other activity; this and other internal procedures in the Health Center will be implemented
  • Monitor for flu activity and severity in the College community
  • Participate in state and local health agency efforts to distribute national supply of vaccine, antiviral medication for prophylaxis and treatment
  • Communicate disease recognition and management, personal protection, social distancing, quarantine and isolation information to the College community
  • The Health Center will coordinate with outside agencies, including local hospitals and physicians (collection of specimens, laboratory testing, immunization, and treatment of victims) and area colleges (See also Contact List below.)
  • Limit or suspend College operations and communicate to College and external community (See also Emergency Response Planning statement below.
  • Implement quarantine and isolation measures for those exposed/ill with influenza or other condition.
  • Provide health care and essential services for those who remain on campus.

5. Recovery

  • Monitor WHO, CDC, state and local health agencies for information regarding influenza or other conditions
  • Prepare for possible further waves of influenza or other condition activity and return to step 2
  • Decide to (partially or fully) resume College operations and at what level
  • Communicate specific College and public health information to the College community


College Communication Process
Sweet Briar College has three primary mechanisms of official communication with students.  Students are responsible for the information sent through these channels:

E-Mail

  • Official communication from the College is sent via a number of e-mail announcement lists; each student enrolled in the College is enrolled in these lists. These lists exist for each of the major administrative offices of the College. Each student is provided with a Sweet Briar email account. Students are responsible for the information sent through the official e-mail channels.
  • Responsibility includes receiving messages from faculty, campus employers, student government and clubs in which a student is active.
  • Other announcement lists exist for communication of events on campus—Babcock Season, Honors Program, Athletics, etc.

Telephone

  • Each student is provided with a telephone in her residence and that phone has voice mail. Students must activate their voice mail and are responsible for messages received on the phone. Information on activating voice mail is available in the SBC telephone directory.
  • Official communication sent via telephone includes notices of campus emergencies, communications from faculty and staff, and notice of weather events.

Postal Mail

  • Each student is provided with a U.S. Postal mail address and a campus mail box.
  • Communications from the College may be sent through campus mail and/or U.S. Mail.
  • Such communications may include, but are not limited to: course notices; grade reports; billing information; employment documents; faculty notices; and SGA and student organization notices.

 

In summary, Sweet Briar students have responsibility for the information sent to them from the College from the official communication channels.  The College takes every reasonable measure to ensure that communications are concise and efficiently managed.

Contact List

Hospitals/Medical Resources  

Lynchburg General Hospital Emergency Room (Centra Health)

  • Chris Thomson, MD Emergency Department Chair, 200-3027
  • Kathy Bailey, RN Epidemiology (Infectious Disease), 200-3000
  • Karl Biesemier, MD Pathology, (434) 947-3925


Health Department
—Lynchburg and surrounding area, which includes Amherst County

  • Kerry W. Gateley, MD, MPH, CPE - Director of Central Virginia Health Department (434)947-6785


Area Colleges

  • Central Virginia Community College-Department of Campus Police, 832-7700
  • Hampden-Sydney College-Student Health Center, (434) 223-6167
  • Liberty University-Dr. Richard Lane, Liberty University Health Services, 200-6370
  • Longwood College, Margo Potts, RN, MSN, FNP-C—Director of Student Health, (434) 395-2101
  • Lynchburg College-April Scruggs, RN, FNP, MSN—Clinical Director and FNP, (434) 544-8357
  • Randolph College-Gretchen Morgan, R.N.—Director, 947-8130
  • University of Virginia-James C. Turner, M.D., (434) 924-5362
  • Virginia Military Institute-Cadet Health Center, (540) 464-7212
  • Washington and Lee University, (540) 458-8401 studenthealth@wlu.edu

 

Other

  • Blue Ridge Emergency Medical Services, 434.947.5934
  • Amherst County Emergency Medical Services, 434.946.9400

 

Emergency Response Planning Statement
Although we hope we never have to use them, Sweet Briar College annually updates plans for a wide variety of potential disasters.  In light of the damage that natural disasters have caused in this country during recent years, as well as international concern about the potential for a pandemic outbreak of avian flu, it is important that the College have comprehensive plans in place that might include closing the campus entirely for a period of time.  Therefore, we share the following information with you annually. 

Should we be faced with such an eventuality, the College would have little time to debate the matter, especially in the case of a pandemic.  After consulting with governmental health agencies and our local health officials, we could conceivably enter immediately into a period of recess.  Should that be necessary, we believe a carefully orchestrated response, as outlined will help protect your student and others in the community.

If it is determined to close the College the following are important measures to consider:
The College will send a recess notice to students via e-mail, residence room voice mail, e2Campus emergency notification system, and through posted information on the website.  It is each student’s responsibility to monitor these information sources regularly.

See also information on College Communication process. 

  1. At the same time, the College will send email notification to parent(s)/guardians for whom we have a current email address.
  2. Students should be prepared to depart campus immediately and should only pack belongings which can be carried in a vehicle.  The College will secure student residence areas.
  3. The College will recommend that students return directly home.
  4. If a student is unable to travel home, she should contact the office of Co-Curricular Life.  ((434) 381-6134) for help or advice. This information should be updated with the College each year. 
  5. To aid in this process, the College recommends that families discuss reasonable options during each semester break and develop a plan.
  6. During a recess, important information will be available via email, the College’s homepage (www.sbc.edu) or by calling (434) 381-6400.


The Office of Media, Marketing and Communications will advise the campus of any known potential emergencies and will continuously update students, parents, faculty and staff until the emergency is resolved. 

In general, if you have questions regarding emergencies please contact Campus Safety, (434) 381-6144.